Get your client acquisition flowing. Keep it under control.
We connect your market presence, visibility, outreach and sales into one measurable client acquisition system. You can see exactly what creates clients and revenue, focus on what works and hand off execution without losing control.
20 min · Identify your biggest bottleneck, the highest-impact opportunities & the next steps that make sense.
You have a lot in motion. Yet important questions remain.
What is actually creating clients?
Content, networking, outreach and sales take time and money. The connection to revenue often remains unclear.
Where is it getting stuck right now?
More activity does little if the biggest bottleneck sits somewhere else entirely.
Who is holding it all together?
When knowledge, contacts and next steps depend on specific people, too much ends up back with the CEO.
What should the team do next?
Without clear roles, routines and numbers, good activities never become a reliable process.
What matters is the clear connection between every activity.
On Monday morning, you know what matters.
One look is enough to see what is working, where opportunities or revenue are being lost and what your team should focus on this week. Even when your calendar is full, the next priority stays clear.
- You can see every stage from first touch to revenue.
- Every relevant contact has a clear next step.
- Your assistant or team can see the current status without having to read your mind.
- You make decisions based on numbers instead of assumptions.
- Follow-ups and routines keep moving even during busy weeks.
If you do not have time for a callback, your assistant can see what was discussed, which next step is open and continue the conversation properly. No daily handover meeting needed.
Use the Initial Consultation to see which number or process currently offers the biggest leverage.
Four building blocks get your client acquisition flowing.
KPI management connects the whole system. It connects all four areas and shows which building block is currently slowing things down and what needs to improve next.
Market Presence & Foundation
Your profile, landing page, offer and client proof make it immediately clear what you stand for, who you help and why a conversation makes sense.
Visibility & Content Routine
Your content engine learns your expertise, point of view and language. It turns that into reusable content for LinkedIn, Instagram, Facebook, video, newsletters and SEO or GEO-focused articles. That makes the routine reliable enough for an assistant or team member to continue.
Outreach & Activation
Existing and new contacts are deliberately brought into conversation through direct messages, targeted outreach and, where useful, phone outreach. If execution capacity is the bottleneck, we can handle day-to-day outreach ourselves or help build that capability within your team.
Pipeline & Closed Deals
CRM, qualification, follow-up and clear task lists give every relevant contact the right next step. Contacts leave a list once they are handled and automatically reappear when the next follow-up is due.
You cannot clone yourself or your best people. But you can clone a working process.
We build the processes clearly enough that others can take over without constantly asking questions. Knowledge, contacts and next steps no longer live only in the heads of specific team members or with you as CEO.
- Clear roles instead of day-to-day improvisation
- Self-explanatory processes instead of knowledge locked in people's heads
- Task lists that can simply be worked from top to bottom
- Measurable responsibility instead of vague busyness
They can see who you spoke with, what is open and when to follow up. If your day is full, they can take over without needing an hour-long handover first.
Clarify the role
What does this person need to know, do and own?
Build the workflow
Which steps happen when and in which system?
Enable the people
Selection, onboarding, training and ongoing feedback work together.
Manage by numbers
The dashboard shows performance, bottlenecks and the next priorities.
Identify which tasks still depend on you or specific people today and what should become transferable first.
The 15-Minute Principle: every building block has to keep moving even on busy days.
Fifteen minutes is the smallest practical unit of focused work for each building block, not your daily limit. Content, outreach and sales can each have their own 15-minute routines. More useful activity can of course create more results.
The advantage: the routine does not break. Self-filtering task lists show you where you stopped and what comes next. If you only have 15 minutes today, you continue there. If you have more time or an assistant takes over, you simply continue down the list.
One short, clearly defined work block is better than two weeks of standstill. And because the steps are small and unambiguous, they are easier to delegate later.
More client acquisition does not automatically have to mean more work for you.
We build the process first. Then we add the right capacity through your existing team, new hires or hands-on marketing and sales support from us. That way, performance can grow without everything ending up back on your desk.
Identify the bottleneck
We review market presence, visibility, outreach, pipeline and the numbers already available.
Connect the building blocks
Tools, task lists, routines and existing activities are connected into one clear process.
Add capacity deliberately
When one area needs more capacity, we build the right assistant, marketing or sales support around the system, either in-house or with hands-on support from us.
Keep improving by the numbers
What works gets strengthened. Capacity can be increased or reduced without reinventing the system every time.
Find out which bottleneck is currently slowing your client acquisition the most.
What working together can actually change.
Every company starts from a different place. That is why we show not only strong client feedback, but also what changed measurably within a clear timeframe.
2 new clients in one week
- Result after 6 weeks working together
- KPI, content and outreach routines structured step by step
“I really respect how organised you are with this.”
+3,470.5% LinkedIn impressions in 4 months
- +6,077.8% engagements in the same period
- First relevant contacts came through the content
“I just speak, and almost like magic, content appears.”
358,695 views in one month
- More than 621,503 LinkedIn impressions in 3 months
- 275,661 members reached during that period
“Tobias Naumer’s posting agent is my personal social media turbocharger.”
Is Pro-Plans a good fit for your company?
This is designed for companies that already have momentum and now want to make client acquisition more structured, measurable and easier to hand over.
You already have a proven offer & existing clients.
We build on a proven foundation and make the next steps measurable.
You already invest in marketing or sales.
Now you want to see which activities are actually producing clients and revenue.
Tasks can be delegated.
There is already a team, or the willingness to build the right capacity.
You want control through clear numbers.
Decisions should no longer depend on assumptions or individual opinions alone.
If this sounds familiar, we will look together at the next lever most likely to move the numbers.
Client acquisition built with engineering logic.
I am Tobias Naumer, founder of Pro-Plans.de and a master craftsman with a background in CAD design, project management and system building.
A drawing used to have to be clear enough that the workshop could continue without constant questions. I apply the same logic to B2B client acquisition today: clearly structured, measurably managed and simple enough for others to take over.
“I have never met anyone who is as structured and organised as you, Tobias.”Steffen S.
Feedback like this reflects my working principle: technology and AI only earn their place when they make processes simpler. Keep it simple. Fancy fails, simple scales. I keep simplifying each step until people in different roles, generations and locations can work with it.
Only then does a process stop depending on specific individuals. Knowledge no longer sits on a few shoulders; the team can support one another and achieve more together.
for processes, CRM, content and sales
in consultancy, coaching, systems and digital sales
coordinated at peak
built remote teams, processes and sales systems
Find out where your client acquisition is getting stuck.
In the Initial Consultation, we look at your current situation. You will see which bottleneck is holding you back most and which next steps make sense for your company.
Understand the current situation
What is already working, what is currently costing time and which activities are already producing results?
Narrow down the bottleneck
Where is your client acquisition currently losing time, money, contacts or good sales opportunities?
Review the next step
Which lever actually makes sense now and what could a clean next step look like?
20 min · We clarify your current position, biggest bottleneck & the next steps that make sense for your client acquisition.
Frequently asked questions.
Want to get your client acquisition flowing yourself first?
In our free German-language community, you get a KPI dashboard, 15-minute routines, templates, training and a peer community of other B2B CEOs, service businesses and experts.